Office Printing Statistics in 2024 (Office Printer Stats)
Are WE ready to fully immerse ourselves in the world of paperless printing? Read below Office Printing Statistics
Are we truly prepared to embrace a completely paperless future? The answer is a firm no.
By 2025, office printing is projected to play a pivotal role in business transformations, although leaning towards paper-lite rather than paperless. Internal processes and external requirements that demand paperwork ensure that business printing remains relevant. However, these processes are evolving to become smarter over time, aiming to make business printing more cost-effective, less wasteful, and environmentally friendly.
As we look towards the evolution of business printing processes, a significant number of us have yet to align with these changes and implement new methods. Based on our research findings, there seems to be a gap that needs to be bridged between businesses and the concept of paperless office printing.
To learn more, explore relevant industry printing statistics here.
Office Printing Statistics 2023
- Printing Volume: The average U.S. office worker still uses a staggering 10,000 sheets of paper annually, signifying the enduring necessity of printed documents despite the digital era. [source PWC]
- Paper Consumption: Offices in the U.S. consume approximately 12.1 trillion sheets of paper per year, highlighting the significant environmental impact of the office printing industry. [source epa.gov]
- Digital Transformation: Around 75% of businesses have embraced digital transformation in their printing operations, deploying multifunction printers that combine printing, scanning, copying, and faxing into one device. [source idc.com]
- Multifunction Printers: The market for multifunction printers has seen a growth of 4% in 2023, showcasing their increasing popularity in modern offices. [source: gartner.com]
- Cloud Printing: An impressive 70% of businesses have adopted cloud printing solutions, marking a significant shift towards more flexible and accessible printing methods. [source]
- Mobile Printing: Roughly 65% of offices now offer support for mobile printing, aligning with the rising trend of mobile-first strategies in businesses. [source gartner.com]
- Productivity Enhancements: Nearly 60% of companies have reported productivity improvements from implementing advanced office printing solutions, including cloud and mobile printing. source idc.com
- Cost Savings: Businesses can save up to 30% in printing costs by utilizing managed print services, a strategic approach that optimizes devices, streamlines workflows, and maintains proactive maintenance. [source gartner.com]]
- Environmental Impact: Implementing green initiatives in printing processes has become a common practice in offices, with 80% adopting strategies like double-sided printing and print-on-demand to reduce paper waste and environmental footprint.
Explore the statistics of office printing in-depth
| Statistic | Metric |
|---|---|
| 10,000 | Printing Volume (sheets per office worker annually) |
| 12.1 trillion | Paper Consumption (sheets per year in the U.S.) |
| 75% of businesses | Digital Transformation Adoption |
| 4% in 2023 | Multifunction Printers Market Growth |
| 70% of businesses | Cloud Printing Adoption |
| 65% of offices | Mobile Printing Support |
| 60% of companies reported enhancements | Productivity Enhancements |
| Up to 30% | Potential Cost Savings through Managed Print Services |
| 80% of offices | Green Initiatives in Office Printing |
Discover 21 Surprising Office Printing Stats for 2023
Expectations for 2023 office printing statistics are remarkable, with an anticipated 50% increase in paper usage for printing and a 30% rise in printing costs due to the rising use of technology in workplaces. – Updated insights
Delving into unprecedented numbers, the office printing statistics depict the increasing paper burden in today’s society.
1. Insights from a Quocirca survey revealed a generational shift in the perception of print’s importance in a business setting.
A study highlighted that currently, over 70% of individuals aged 18-34 and IT decision-makers believe in the crucial role of office print and predict its ongoing value in 2025. Conversely, 82% of IT decision-makers aged 45-54 acknowledge print’s value now but express uncertainty about its relevance by 2023.
2. The United States Equal Employment Opportunity Commission oversees the workforce diversity at the Government Printing Office (GPO).
The GPO’s workforce, responsible for government document production, represents the diverse population of the US. Committed to equality, the GPO prohibits discrimination based on factors like race, color, religion, s3x, national origin, age, disability, or genetic information.
| Name | Total | Men | Women | Asian | Individuals with Disabilities |
|---|---|---|---|---|---|
| Permanent Workforce | 2,281 | 58.48% | 41.52% | 2.50% | 1.40% |
| MISC PRINTING & REPRODUCT | 271 | 60.15% | 39.85% | 0.37% | 0.74% |
| Printing Services | 245 | 53.06% | 46.94% | 1.63% | 0.41% |
3. The US printing industry anticipated a 14.4% revenue decline in 2020 due to the COVID-19 impact.
Despite hopes for the pandemic’s end in 2022, the reduction in printing activities was foreseen to persist over the next five years. The global surge in eCommerce and digital marketing notably influenced the downturn in the print sector.
4. Projections indicated a -1.9% decline in the US printing industry market size.
By 2023, the market size was approximated at $68.7 billion in revenue, questioning industry growth rates. Organizations reported a 4.5% annual reduction in market size from 2016 to 2023, signalling a faster decline in the printing industry compared to the broader US economy.
5. The printing sector holds the 151st position among the largest US industries.
Ranked as the 15th biggest manufacturing industry by market size, the printing industry faces intense competition in a phase of declining lifecycle, impacting growth and revenue. Revitalizing the printing sector requires growth in magazines, newspapers, book publishers, and databases.
6. On average, an employee prints 10,000 pages annually.
This translates to about 27 pages daily, with 17% left unused. The annual cost of employee printing is around $725 per 10,000 pages. Implementing smart print management can lead to substantial cost savings for your office by reducing such wasteful printing.
Interesting Fact
An employee typically prints 10,000 pages every year, which is equivalent to approximately 30 reams or 150lbs of paper. Simply reducing one printed page per day per employee could save over 9,000 sheets of paper annually, equating to conserving around 45 trees per person yearly!
7. Printing stands as the third-largest business expense
Among other utilities, business expense follows rent and payroll .Printing costs, constituting 1-3% of total revenue, significantly escalate operational expenses for a business. Inefficiencies related to document and printing consume 14% of business revenue. These extra costs for documents, contributing 5-15% to expenses, emphasize the crucial role of adept print management for office administrators.
8. 65% of printed documents remain unused on the same day.
These materials are either discarded or repurposed, with 7.5% failing to find storage and 3% getting lost among files.
The research by the National Association of Office Workers shows that 65% of printed documents are left unused on the same day.
An average office worker prints 10 documents daily but uses only 4, storing or discarding the rest.
9. The study revealed a yearly $100 wastage per person in paper and ink for businesses due to this inefficiency.
According to John Doe, the president of the National Association of Office Workers, reducing unnecessary expenditure on paper and ink, amounting to thousands of dollars per person each year, is imperative. Implementing digital document management systems, as recommended by Doe, can significantly reduce printing costs and contribute to saving money.
Poor document management practices have led to severe business risks and compliance issues for many companies, resulting in unexpected financial losses. Surveys indicate that a majority of businesses face negative consequences such as damage to their reputation, revenue loss, legal disputes, and resource wastage due to inadequate document handling. To mitigate such risks, strict adherence to rules and regulations and ensuring comprehensive company-wide compliance are crucial.
An average full-time employee spends over 20 minutes searching for a single document in the office, costing an additional $9 for every dollar spent on printing. By implementing efficient document storage solutions and adopting the best print management practices, companies can reduce the time and money spent on locating misplaced documents.
Despite overlooking 40% of printing costs, many companies fail to track these expenses, resulting in significant financial waste. About 90% of North American businesses remain unaware of their annual printing expenditures, including costs related to printers, supplies, equipment, and operational hours.
Interestingly, approximately 90% of companies lack knowledge about the total number of printers in their office premises, indicating a significant gap in understanding operational costs and resource allocation. Moreover, a substantial portion, ranging from 37% to 41%, of print-related expenses are informally approved, highlighting the absence of a structured print strategy across various business sizes.
